Theta Assist Use Cases

We often hear, "How can I use Generative AI in my role?", so we made you a list of different use cases according to your role! Rethink what's possible with Theta Assist!

Prepare the weekly delivery review

Review a supported Planner board and prepare a briefing on overdue tasks, stated blockers and upcoming deadlines. Include task links and questions for owners to confirm.

Chief of Staff

Classify customer feedback in bulk

Apply your categories to a supplied feedback dataset. Return structured results with uncertain records flagged, then summarise themes for product, support and marketing review.

Product Manager

Draft follow-ups from customer conversations

Use an available meeting transcript and relevant correspondence to prepare an Outlook draft. Cover agreed requirements, open questions and proposed next steps for you to review and send.

Sales and Marketing

Prepare an audit evidence index

Organise selected documents against a supplied audit checklist. Produce an evidence index with source references, apparent gaps and follow-up questions for the audit owner.

Financial Controller

Prepare shift handover briefs

Summarise selected Teams discussions and open Planner work into a handover brief. Show active issues, stated blockers, owners and follow-up priorities for the incoming shift to confirm.

IT Operations

Prepare customer review packs

Combine selected account correspondence, meeting notes and supplied performance data. Draft a customer review covering progress against agreed goals, unresolved issues and proposed next steps.

Customer Success / Account Manager

Review a procedure library

Check selected procedures against your review checklist. Return a consolidated table of missing information, ambiguous wording and proposed revisions for document owners to assess.

Health and Safety

Answer questions from company policies

Help employees find guidance in approved policies and procedures. Provide references to supporting documents and flag sensitive or unclear questions for the responsible team.

HR

Draft tender and security questionnaire responses

Use approved product, security and company information to prepare consistent responses. Include supporting references and flag questions that need an expert answer before submission.

Sales and Marketing

Compare supplier proposals

Assess supplier submissions against your evaluation criteria. Produce an evidence-linked comparison, identify missing information and draft clarification questions for procurement review.

Procurement Manager

Prepare a customer renewal risk review

Review selected account correspondence, support feedback and supplied usage data before renewal. Prepare an evidence-linked brief covering unresolved issues, information gaps and proposed follow-ups.

Customer Success / Account Manager

Review executive commitments each week

Bring together commitments from selected meeting notes, transcripts and email threads. Prepare a weekly review of stated owners, deadlines and follow-ups that need confirmation.

Chief of Staff

Review vendor renewals and price changes

Review selected contracts, renewal notices and supplier correspondence. Extract notice periods and proposed price changes into a brief that helps your team prepare renewal and negotiation decisions.

Procurement Manager

Find recurring support issues and draft help content

Review supplied support conversations and feedback to identify recurring questions. Draft a help article and response template based on approved guidance for the support team to review.

Customer Support Lead

Prepare a voice of customer roadmap brief

Bring supplied feature requests, support feedback and meeting notes into a product review brief. Show recurring themes, supporting examples, information gaps and questions for prioritisation.

Product Manager

Marketing Copy

Generate marketing copy based on your brand's tone of voice. Use it to script commercials and videos, social media captions, print collateral, and more.

Sales and Marketing

Prepare a skills development plan

Compare an employee’s self-assessment with your organisation’s role expectations or a supplied skills framework. Draft development goals and discussion points for the employee and manager to review.

HR

Create customer help and onboarding guides

Turn approved product information and recurring customer questions into help articles and onboarding guides. Tailor the content to its audience and flag gaps for product and support teams to review.

Customer Support Lead

Turn product updates into customer communications

Turn approved change summaries into customer release notes, internal briefings and draft announcements. Explain the practical impact for each audience and highlight details requiring confirmation.

Product Manager

Build review-ready board packs

Bring together selected minutes, reports and reference documents. Draft an executive summary and board pack using your organisation’s Word template, with supporting references and decisions requiring attention.

EA/Secretary

Summarise Board Policies

Summarise policy updates or compliance requirements for board packs.

EA/Secretary

Write Board Meeting Minutes

Draft board meeting minutes from transcripts or notes.

EA/Secretary

Plan Travel

Create travel itineraries and collate booking confirmations.

EA/Secretary

Prepare your daily meeting brief

Start the day with a prioritised brief of upcoming meetings, relevant correspondence and preparation needed. Configure a weekday schedule and receive the summary in your inbox.

EA/Secretary

Prepare M&A/Project Due Diligence Packs

Aggregate files from SharePoint, relevant web research, and structured company data. Output a “due diligence pack” or summary deck for executives, with clear source attributions.

Financial Controller

Advise Customers

Create plain-language explanations of loan options, terms, or investment strategies.

Financial Controller

Analyse Risk

Draft summaries of risk factors or compliance findings for board meetings.

EA/Secretary

Explain budget variances and exceptions

Compare actuals with budget, calculate significant movements and produce supporting charts. Draft plain-English management commentary that separates confirmed figures from explanations needing finance review.

Financial Controller

Create H&S Training Materials

Generate or update safety training modules and checklists.

Health and Safety

Summarise Reports and Regulations

Summarise relevant health and safety regulations and compliance status.

Health and Safety

Create and Automate Documents

Draft site safety plans, SWMS, and toolbox talks. Generate RFIs, quotes, and project reports. Create subcontractor agreements or checklists.

Health and Safety

Build an incident review and action plan

Collect incident details and supporting files through guided intake. Draft a structured report that distinguishes reported facts from assumptions, then prepare corrective actions for professional review.

Health and Safety

Create role-specific onboarding packs

Combine approved company guidance with a new starter’s role and team details. Produce a tailored onboarding pack and proposed checklist for the manager and new starter.

HR

Generate Job Descriptions

Create consistent, inclusive job ads for production staff positions.

HR

Analyse Employee Engagement

Summarise employee surveys to highlight key engagement themes and concerns.

HR

Respond to Incidents

Create step-by-step checklists for security incidents or outages.

IT Operations

Build a change request from guided intake

Collect change details through a structured form. Draft the request in your organisation’s Word template and prepare a Planner review task, with missing information flagged before submission.

IT Operations

Write Reports

Create summaries for reports.

IT Operations

Communicate

Create outage or patching communications.

IT Operations

Summarise Legislative Updates

Summarise legislative changes relevant to internal compliance.

Legal

Perform Due Diligence

Analyse legislative or contract documents for potential risks.

HR

Assist Legal Writing

Draft legal memos and briefs based on specific case information. Create company board motions.

Legal

Extract contract obligations at scale

Review selected contracts and amendments. Produce a structured register of obligations, renewal dates, notice periods and clauses requiring professional review, with supporting source references.

Legal

Prepare the weekly project health brief

Combine selected project conversations, documents and Planner tasks into a weekly brief. Highlight progress, blockers, overdue work and decisions requiring attention, with links for follow-up.

Project Manager

Run Sprint Retrospectives

Summarise sprint performance, clearly highlighting successes and improvements.

Project Manager

Manage Risk Registers

Draft and update project risk logs.

Project Manager

Summarise Status Reports

Summarise project progress, blockers, and next steps for stakeholders.

Project Manager

Turn meeting actions into Planner tasks

Extract proposed actions from available meeting transcripts or notes. Review owners and deadlines, then create approved Planner tasks with checklists and links to supporting context.

Project Manager

Qualify Sales

Guide sales staff through discovery questions to qualify leads and understand customer pain points.

Sales and Marketing

Write Product Descriptions and Merchandise

Generate engaging product descriptions at scale. Tailor content for different customer segments or regions. Suggest upsell or cross-sell pairings based on purchase context.

Sales and Marketing

Analyse Market and Trends

Summarise customer reviews or survey feedback. Explore competitor positioning and content tone. Generate summaries of industry trends from large datasets or reports.

Sales and Marketing